Financial Controller

Athens, GA, 30607

Purpose

Learn, master, and demonstrate full operational competency in all financial, accounting, administrative, product pricing, and inventory control functions across both company branches. Undergo comprehensive rotational cross-training in all aspects of departmental operations with the goal of developing a complete understanding of all tasks—including product maintenance, price administration, and acting as secondary backup for payroll functions—ensuring seamless operational coverage, accurate financial management, clear communication, and long-term department leadership support.

Position is responsible for systematically completing a structured cross-training program across all administrative, operational accounting, product pricing, inventory control, and backup payroll functions. Gains hands-on mastery of short- and long-term financial planning, product master data maintenance, daily application operations, inventory reconciliation, and procedural compliance across both locations.

Learning & Mastering Accounting & Financial Operations (Accounts Payable & Receivables)

• Learn and master the end-to-end processing, verification, approval, and disbursement procedures for all vendor, supplier, and employee invoices (EFT and non-EFT) in accordance with company policies.
• Train on and gain proficiency in accounting software systems including Sage, Beanworks, and EoStar Purchase Tracker for automated processing (APA), invoice coding, general ledger verification, and payment runs.
• Gain full competency in reconciling Accounts Payable and Accounts Receivable across all company accounts for both locations (Athens and Gainesville) to the Trial Balance and EoStar AR Aging.
• Master customer billing workflows, payment application, past-due collections, bad debt write-offs, payment variance corrections (overages/shortages), and non-sufficient funds (NSF) handling.
• Learn procedures for managing customer account lifecycles, including account setups, reactivations, closures, and annual retail license updates in EoStar.
• Gain proficiency in daily bank reconciliations, zero-balance deposit/withdrawal verification, and accurate general ledger journal entry posting.
• Learn to verify inter-company balance sheet alignments, prepare adjusting entries, and reconcile intra-company balances between branches.
• Train on high-value claim reconciliations (e.g., Walmart accounts, Walgreens EDI purchase order resolution) to maximize recovery and maintain data accuracy.
• Master financial journal preparations, general ledger reconciliations, budgeting analysis support, year-end closeout procedures, and audit document preparation.

Learning & Mastering Product Pricing, Item Setup, and Communication Protocols

• Learn and master the complete end-to-end product setup process within EoStar, ensuring all item attributes, cost data, supplier information, and inventory parameters are accurately created and maintained.
• Train on and execute product pricing setup and maintenance procedures in EoStar, including base pricing, promotional structures, deal brackets, and quantity discount schedules.
• Master the management and implementation of price adjustments, supplier price increases/decreases, and statutory tax updates, ensuring accurate effective dates across all systems.
• Establish and maintain clear communication workflows to ensure all new product releases, item code additions, price updates, and promotional changes are promptly and effectively communicated to Sales, Delivery, Operations, and Management teams prior to implementation.

• Train as secondary backup to compile, verify, and process payroll items into the Paycor payroll system as needed, including time clock punch detail, wage calculations, overtime, and leave payouts (vacation, sick, holiday, HSA, bonus).
• Learn backup procedures for receiving, verifying, and distributing weekly manual and direct deposit paychecks, payroll registers, and payroll master controls for employees.
• Master the verification and processing of garnishments, 401(k) contributions, and related documentation during primary payroll staff absences.

• Train on the calculation, reporting, and payment submission of state and local beverage taxes to the Georgia Tax Center and local municipalities using EoStar and Sage.
• Develop a comprehensive working knowledge of company policies, contractual obligations, and local, state, and federal laws governing beverage wholesale operations.

Learning & Mastering Inventory Control & Route Settlement

• Learn and execute daily physical warehouse inventory counting processes, including handheld device data syncs and perpetual inventory system uploads.
• Gain mastery over route settlement and inventory reconciliation procedures, including reviewing delivery route paperwork, investigating truck variances, reconciling deposits, and processing hotshot loads.
• Train on entering and auditing inventory adjustments for damaged goods, repacks, out-of-date product, supplier receipts, brewery returns, and sample/comp allocations.
• Master the process of auditing physical floor counts against perpetual inventory reports, identifying variance root causes, and posting corrective entries.
• Learn proper document retention protocols for archiving delivery invoices, route settlements, and inventory records.

Learning & Mastering Front Office & Administrative Duties

• Gain working knowledge of front office protocols, including visitor management, multi-line phone coverage, incoming/outgoing mail distribution, and office/kitchen supply management.
• Learn fleet administration workflows, supporting the Fleet Manager with vehicle tracking, insurance updates, and operational errands.
• Serve as cross-trained functional backup for administrative, front desk, payroll, and accounting team members during absences or high-volume periods.

• Assist with special projects as needed. Perform other duties and responsibilities which occur on a daily basis as well as those which might be assigned.
• Perform special projects and other responsibilities as assigned. Participate in Process Improvement Teams and committees as requested.

Four-year college degree in accounting, finance, business administration, or equivalent education/experience.

Minimum three to five years of employment in a related financial/accounting position, with demonstrated aptitude for learning complex accounting/route software, product pricing administration, payroll systems, general ledger management, A/P, A/R, and inventory control functions.

• Solid financial PC application knowledge; ability to quickly adapt to Sage, Paycor payroll, and EoStar software platforms.
• Excellent written and verbal communication and customer service skills required; ability to write and communicate professionally.
• Ability to learn and manage multiple tasks simultaneously.
• Strong analytical and problem-solving capabilities.
• Ability to work under pressure and make sound decisions based on established policies and procedures.

• Medical, Dental, Vision Insurance (medical insurance free to the employee), HRA, Flexible Spending Account
• 401 (K) with Company Match
• LTD, Life Insurance, AD&D
• Paid Vacation
• Paid Holiday
• Bereavement and Jury Duty Leave

Work Location: In person

Leon Farmer and Company is an Equal Opportunity Employer.