We are seeking an experienced Manager of Payroll & Benefits to lead payroll operations, benefits administration, and compliance for a growing, multi-location healthcare organization.
This is a highly visible leadership opportunity for a detail-oriented, hands-on professional who thrives in a fast-paced environment and enjoys improving processes, solving complex challenges, and partnering with senior leadership.
The ideal candidate brings strong expertise in multi-state payroll, employee benefits, HRIS systems, and regulatory compliance, along with experience managing vendors, supporting employees, and driving operational efficiencies.
Key Responsibilities
Payroll Management
- Oversee accurate and timely payroll processing across multiple locations and states.
- Ensure compliance with federal, state, and local payroll regulations.
- Manage payroll system updates, reconciliations, deductions, garnishments, and adjustments.
- Lead year-end payroll activities, including W-2 processing and tax reporting.
- Partner with Finance on payroll audits, reporting, budgeting, and reconciliations.
- Resolve complex payroll discrepancies and implement process improvements.
Benefits Administration & Strategy
- Manage employee benefits programs, including medical, dental, vision, retirement, and voluntary benefits.
- Lead annual open enrollment, employee communications, and benefits system updates.
- Manage relationships with brokers, insurance carriers, and third-party administrators.
- Oversee benefits billing, reconciliations, COBRA administration, and compliance.
- Administer the organization's 401(k) plan, including contributions, vendor management, and annual testing.
- Evaluate benefits offerings and identify opportunities to improve cost-effectiveness and employee experience.
Leave Management, Workers' Compensation & ADA
- Oversee FMLA, disability, and other employee leave programs.
- Manage workers' compensation claims and coordinate return-to-work initiatives.
- Lead ADA accommodation processes and ensure appropriate documentation and compliance.
- Serve as a trusted resource to HR leadership and managers on complex employee leave and accommodation matters.
Compliance, Reporting & Process Improvement
- Ensure compliance with FLSA, ERISA, ACA, HIPAA, COBRA, FMLA, and ADA requirements.
- Oversee regulatory reporting, including ACA filings, Form 5500, and nondiscrimination testing.
- Maintain accurate employee records and support internal and external audits.
- Develop and enhance payroll and benefits procedures, controls, and reporting.
- Identify opportunities to streamline workflows, improve accuracy, and strengthen the employee experience.
What We're Looking For
- 5+ years of progressive payroll and benefits experience, including at least 1 year in a supervisory or management capacity.
- Strong experience managing multi-state payroll operations and employee benefits programs.
- Hands-on knowledge of payroll taxes, wage and hour regulations, and benefits compliance.
- Experience administering FMLA, workers' compensation, disability leave, and ADA accommodations.
- Advanced proficiency with HRIS/payroll platforms and Microsoft Excel.
- Experience managing external vendors, benefits brokers, and retirement plan administrators.
- Strong analytical, problem-solving, organizational, and communication skills.
- Ability to manage competing priorities, meet critical deadlines, and handle confidential information with discretion.
- Bachelor's degree in HR, Accounting, Finance, or a related field preferred; equivalent experience considered.
- CPP or CEBS certification is a plus.
Why Consider This Opportunity?
- Play a key leadership role within a growing, multi-site healthcare organization.
- Partner directly with HR leadership and Finance on important business initiatives.
- Take ownership of both payroll operations and benefits strategy.
- Drive meaningful improvements in systems, processes, and the employee experience.
- Join a collaborative environment where your expertise and contributions will make a direct impact.
