Production Project Manager

The Production Project Manager works closely with the Senior Project Manager – Production to deliver large-scale immersive exhibitions. This position manages assigned projects, coordinates with internal and external stakeholders, and ensures milestones are achieved on schedule and within budget. This is a hands-on, detail-oriented role suited to a proactive professional who thrives in a fast-paced, creative production environment.

• Assist the Senior Project Manager in planning and executing all production phases from design to load-out.
• Develop and maintain project timelines, task lists, and documentation.
• Monitor progress, track deliverables, and escalate issues or risks as needed.
• Support communication across departments including Creative, Technical, Operations, Logistics, and Venue Management.

• Coordinate fabrication, shipping, installation, and technical setup for exhibition launches.
• Manage on-site production activities, ensuring adherence to design intent and safety protocols.
• Conduct quality checks and troubleshoot production or logistical issues during build and load-in.

• Support budget tracking, invoice processing, and vendor management.
• Obtain and compare vendor quotes; assist with contract preparation and purchase orders.
• Maintain accurate records of production costs and materials.

• Prepare production reports, installation notes, and project close-out documentation.
• Maintain project files, drawings, and revision logs in shared databases or project management platforms.
• Contribute to process improvement by documenting lessons learned.

• Bachelor’s degree in Project Management, Production Management, Technical Theatre, or a related field (or equivalent professional experience).
• Must have 3–5 years of experience in live event, museum, touring exhibition, or scenic production management.
• Strong organizational and time-management skills with attention to detail.
• Working knowledge of fabrication, AV systems, rigging, and technical installation.
• Experience with project management software (e.g., Asana, Smartsheet, or MS Project).
• Excellent communication and problem-solving skills.
• Willingness to travel and work flexible hours during exhibition launches.

• Experience supporting international or multi-city touring productions.
• Familiarity with immersive or experiential entertainment environments.
• Budgeting or cost-control experience.
• Fluency in additional languages (French or Spanish preferred).

$80,000.00 - $85,000.00 per year

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person