Sales and Marketing Coordinator

Position Title: Sales & Marketing Coordinator

Department: Sales & Marketing

Exempt Status: Non-Exempt (hourly) PT M-F (4 hours daily)

Supervisor: Director of Sales & Marketing

Peachtree Hills Place is a premier retirement community dedicated to providing exceptional living experiences for seniors. We offer a range of amenities, activities, and services designed to enhance the quality of life for our residents. Our commitment to excellence extends to every aspect of our community, including our sales and marketing efforts.

General Summary: The Sales & Marketing Coordinator is an Isakson Living position that supports and plays a vital role in supporting our sales team and facilitating a seamless process for prospects and buyers for Peachtree Hills Place. This role involves sales coordination, contract management, event planning, and member relations — all designed to ensure a first-class experience for future members of our community

1. Sales Support & Coordination

• Prepare sales packets and collateral in advance of appointments; manage brochure inventory and marketing materials.
• Coordinate sponsorship packages and assist with outbound communications to prospects.
• Maintain Salesforce (or CRM) records by tracking new contacts, unit turnover, and sales pipeline activities.
• Maintain a strong working partnership between the Isakson Living and Peachtree Hills Place Sales & Marketing teams.

2. Member & Community Relations

• Coordinate memorial donations and flower orders for services.
• Serve as a liaison for member inquiries, ensuring timely and thoughtful responses.
• Assist Director and Welcome Committee to help new members make a smooth transition into the community.

3. Event Planning & Coordination

• Plan and execute sales and community engagement events.
• Manage RSVPs and collaborate with Food Service and AV teams.
• Prepare event materials, including handouts, promotional items, and signage.

4. Contract & Closing Support

• Manage due diligence paperwork, and maintain organized contract files.
• Assist with pre-closing activities, including coordination with Executive Assistant and notifying relevant departments (Security, Facilities).
• Prepare units for showings to ensure they are presentable and welcoming.

5. Administrative & Property Support

• Schedule repairs or services as needed, submit work orders, coordinating with tradespeople and buyers/sellers.
• Maintain organized electronic files by scanning and indexing documentation.
• Track important sales milestones such as listing and closing dates.

• Experience: Minimum of 3 years in sales support, project coordination, or related field; experience in senior living or luxury services is preferred.
• Technical Skills: Proficiency in Salesforce or similar CRM platforms; strong computer literacy.
• Communication: Excellent written and verbal communication skills; strong interpersonal abilities.
• Organization: Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Event Planning: Prior experience coordinating events, including logistics and materials.
• Professionalism: A collaborative, team-oriented mindset with a polished and professional demeanor.

Normally works in well-lit, comfortable surroundings. Must be able to concentrate with frequent interruptions. Must be able to walk for 75% of the workday. Must be able to tour though the entire building including the ability to push an individual in a wheelchair. Must be able to bend and stoop and be able to lift and carry up to 25 pounds independently.