Legal Assistant, Project Manager to the President & CEO

Position: Legal Assistant / Project Manager to the President & CEO

President & CEO

Atlanta HQ

Employment Type: Full-Time

Position Summary The Legal Assistant / Project Manager will provide direct support to the President & CEO in managing executive priorities, projects, strategic initiatives, and legal matters. This position will help ensure that assignments and decisions are organized, tracked, communicated, and followed through to completion.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities with minimal supervision. Strong writing, research, communication, and project management skills are essential. Legal assistant or paralegal experience is preferred.

• Coordinate CEO activities, projects, and initiatives from assignment through completion.
• Maintain a central tracker of priorities, deadlines, responsibilities, deliverables, and outstanding items.
• Follow up with staff and other stakeholders to ensure assignments remain on track and deadlines are met.
• Identify delays, outstanding issues, and areas requiring follow-up and bring them to the CEO’s attention.
• Support implementation of the strategic plan and business plan, including collecting updates, tracking deliverables, and preparing progress reports.
• Conduct research and prepare summaries, correspondence, presentations, briefing materials, and reports for the CEO.
• Provide legal support, including organizing contracts and legal documents, tracking deadlines, and assisting with legal research, drafting, and document review under attorney supervision.
• Coordinate follow-up related to brand relations, owner concerns, advocacy matters, and member programs.
• Prepare meeting agendas and materials; take notes; document decisions, assignments, and deadlines; and follow up on action items.
• Assist with Board, Officer, and committee materials and track requests requiring CEO attention.
• Coordinate meetings and communications with staff, members, industry partners, outside counsel, and other stakeholders.
• Maintain organized records and handle confidential and sensitive information with discretion.
• Perform other projects and assignments as directed by the President & CEO.

• Bachelor's degree or equivalent relevant experience preferred.
• Legal assistant, paralegal, or legal support experience preferred.
• Strong writing, editing, research, and communication skills.
• Strong organizational and project management skills.
• Exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to work independently and take ownership of assignments with minimal supervision.
• Strong judgment and ability to handle confidential and sensitive information appropriately.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook and Canva.

Key Attributes The successful candidate will be someone who:

• Takes ownership and follows assignments through to completion.
• Anticipates what needs to be done rather than waiting to be asked.
• Can identify delays, missing information, and potential issues.
• Is comfortable managing multiple priorities at the same time.
• Communicates clearly and professionally.
• Can research an issue, understand the information, and provide a concise summary.
• Is highly organized and dependable.
• Can work independently while keeping the President & CEO informed of progress and issues.

Full-time

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person