ACCOUNTS PAYABLE &
PAYROLL SPECIALIST
Vendor Payments | Timesheets | W-2 and 1099 Support
EMPLOYMENT TYPE
Full-Time
SCHEDULE
Monday-Friday
LOCATION
5820 Highway 85, Riverdale, GA 30274
APPLY careers@ochoaconstruction.com
POSITION SUMMARYOchoa Construction is seeking a dependable, organized and detail-oriented Accounts Payable and Payroll Specialist. This position will process vendor and subcontractor invoices, support payroll and employee timesheets, maintain vendor compliance records and assist with W-2 and 1099 year-end reporting.
QUICKBOOKS DESKTOP AND CONSTRUCTION EXPERIENCE PREFERRED The ideal candidate has hands-on experience with construction Accounts Payable, employee timesheets, payroll support, job-cost coding and QuickBooks Desktop.
ACCOUNTS PAYABLE· Enter and process vendor and subcontractor invoices in QuickBooks Desktop.
- Verify invoices against purchase orders, contracts, receipts and approvals.
- Confirm correct project numbers, cost codes, payment terms and documentation.
- Prepare vendor payments by check, ACH or credit card.
- Reconcile vendor statements and research and resolve invoice discrepancies.
- Maintain W-9 forms, certificates of insurance, lien waivers and compliance records.
- Track subcontractor documentation and obtain missing information before payment.
TIMESHEETS AND PAYROLL SUPPORT· Review employee timesheets for accuracy, completeness and supervisor approval.
- Verify regular hours, overtime, project numbers and labor cost codes.
- Enter and organize approved timesheet information for payroll processing.
- Follow up with supervisors regarding missing or incorrect timesheets.
- Assist with payroll reports, deductions, employee records and payroll questions.
- Assist with year-end W-2 and 1099 preparation, reconciliation and distribution.
- Maintain confidential employee, payroll and tax records.
ACCOUNTING AND TEAM SUPPORT· Reconcile bank accounts, credit cards, vendor statements and general-ledger accounts.
- Maintain accurate vendor, job-cost, payroll and accounting records.
- Prepare reports and spreadsheets using Microsoft Excel.
- Use Adobe Acrobat to create, combine, edit, organize and electronically sign PDFs.
- Assist with month-end and year-end closing and provide general team support.
REQUIRED QUALIFICATIONS· Accounts Payable and payroll-support experience.
- Experience reviewing employee timesheets and labor cost codes.
- Experience supporting W-2 and 1099 preparation and year-end reconciliation.
- Proficiency with QuickBooks Desktop preferred.
- Proficiency with Microsoft Office, including Excel, Word, Outlook and Teams.
- Proficiency with Adobe Acrobat and PDF document management.
- Strong data-entry, reconciliation, organization and attention-to-detail skills.
- Ability to meet deadlines and protect confidential financial and employee information.
PREFERRED QUALIFICATIONS· Two or more years of construction accounting, Accounts Payable or payroll experience.
- Knowledge of construction job costing and subcontractor compliance.
- Experience working with a payroll provider or CPA on year-end reporting.
EMPLOYEE BENEFITS· Competitive pay based on experience.
- Health insurance.
- Paid vacation and paid personal time off.
- Paid sick leave and paid company holidays.
- Full-time Monday-through-Friday schedule.
- Supportive, team-oriented work environment.
- Professional growth and advancement opportunities.
Benefit eligibility and applicable waiting periods will be explained during the hiring process.
GROWTH OPPORTUNITIESThis position can grow into a Senior Accounts Payable Specialist, Payroll Specialist, Accounting Manager or other leadership role based on performance, dependability, experience and company needs.
HOW TO APPLYEmail your resume and salary expectations to careers@ochoaconstruction.com. Use the position title as the email subject. Your resume must clearly describe your Accounts Payable, timesheet, payroll, W-2/1099 and QuickBooks Desktop experience.
