Administrative & Accounts Payable Assistant

We are looking for an Administrative & Accounts Payable Assistant with strong administrative skills and QuickBooks knowledge. The ideal candidate will be responsible for handling daily administrative tasks, processing invoices, maintaining accurate records, and assisting with accounts payable activities.

• Manage daily administrative and clerical tasks.
• Process and enter vendor invoices into QuickBooks.
• Review invoices for accuracy and proper approvals.
• Prepare and process accounts payable payments.
• Maintain accurate vendor and payment records.
• Reconcile invoices, bills, and payment records.
• Assist with bank and account reconciliations.
• Maintain organized financial and administrative files.
• Communicate with vendors regarding invoices and payments.
• Assist with data entry, reports, and other accounting tasks as needed.
• Support the management team with general office and administrative duties.

• Previous experience in administration and/or accounts payable.
• Working knowledge of QuickBooks is required.
• Good understanding of invoices, payments, and basic accounting.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Proficient in Microsoft Office, especially Excel.
• Good written and verbal communication skills.

Full-time

• Associate (Preferred)

• Accounting: 1 year (Preferred)

Work Location: In person